Location: Philadelphia, PA

Transportation Grants Manager

Salary: $85,000 - $95,000

Agency Description
The Managing Director’s Office of Transportation, Infrastructure, and Sustainability (OTIS) is charged with driving change through our transportation and infrastructure systems. OTIS leads a portfolio of departments, including Streets Transportation, Streets Sanitation, Philadelphia Water Department (PWD), and the Office of Sustainability to provide cost-effective quality services with a focus on the resident. OTIS collaborates with a wide variety of organizations such as DVRPC, PATCO, PennDOT, and SEPTA.

Job Description
The Transportation Grants Manager position leads the development and implementation of the City’s transportation grant strategy, including all steps in the process from identification of grant resources, matching transportation objectives with those resources, application preparation, and supporting staff in reporting and close out. The ideal candidate will take a detail-oriented approach to identify, track, apply, and comply with grant requirements. Strong written, verbal, and presentation skills are needed to articulate the rules, regulations, and requirements of myriad grant programs.

Essential Functions

  • Manage planning and development of grant proposals for public infrastructure projects. Submit grant applications on behalf of OTIS and the Streets Department.
  • Understand the primary roles and functions of the portfolio departments, specifically OTIS policy and planning staff and the Transportation division of the Streets Department.
  • Manage and supervise a grant development and coordination team, including direct reports, consultants, and key stakeholders in other departments, to achieve City goals.
  • Serve as a liaison among OTIS, the Streets Department, the Mayor’s Policy Office, the Mayor’s Grants Office, other City departments (as applicable), and funders. Coordinate with the Federal Highway Administration, the Pennsylvania Department of Transportation, the Delaware Valley Regional Planning Commission, and Southeast Pennsylvania Transportation Authority (SEPTA).
  • Identify potential grant resources from government agencies, foundations, and corporations to meet the strategic, financial, and operational transportation needs of OTIS and the Streets Department.
  • Maintain a library of grant program guidelines and a catalogue of grant applications to track and evaluate application results.
  • Analyze federal, state, and City legislative and policy initiatives to determine potential funding impacts on the city’s transportation programs and offer recommendations to OTIS’s senior staff regarding the City’s position.
  • Work with OTIS and the Streets Department to scope, develop, and maintain a six-year capital plan.
  • Work with OTIS and the Streets Department to identify and develop strategies that prioritize projects to optimize the grants administration process.
  • Support project staff in grant preparation and reporting, as needed. • Track deadlines and deliverables to ensure staff meets grant-related responsibilities.
  • Provide quality assurance that the grant proposal is complete and in accordance with a funder’s requirements.
  • Monitor paperwork and other related documents connected with grant-funded programs.
  • Monitor payments and receivables and track funding received.
  • Work with the Streets Department to facilitate quarterly grant meetings with the Streets Department, and other partner departments, as needed.
  • Assist the Streets Department in fielding requests for application support from third parties, such as other City departments or non-profit organizations.
  • Support the policy and planning work at OTIS, as required, including assisting with public engagement and data analysis on transportation projects, bike share and bus shelter program support, and electric vehicle policy.
  • Work with the Infrastructure Solutions Team to identify workforce and equitable contracting goals that may be achieved with grant funding.

Competencies, Knowledge, Skills and Abilities

  • Transportation Grant Literacy. Proficient in identifying transportation funding opportunities, including those for multimodal transportation systems.
  • Planning and Evaluating. Possess exceptional organizational skills; demonstrated time management skills, including an ability to prioritize tasks while maintaining attention to detail; analytical skills; basic financial management skills, including developing and monitoring budgets and financial reporting.
  • Written Communication. Writes in a clear, concise, organized, and convincing manner for the intended audience.
  • Oral Communication. Expresses information (for example, ideas or facts) to individuals or groups effectively, considering the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.
  • Interpersonal Skills. Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
  • Supervisory and/or project and program management experience is preferred but not required • Ability to work independently upon clear direction.
  • Ability to work under pressure.
  • Advanced knowledge of Microsoft Office (Word, Excel, and PowerPoint).
  • Experience with Adobe Creative Suite.
  • Commitment to furthering equity goals via public investments in infrastructure

Required Qualifications

  • A bachelor's degree from an accredited college or university. Master's degree preferred. Optimal candidate has a planning, urban studies, or related degree with experience in the transportation planning field.
  • Five or more years of experience in grant writing, administration, or equivalent experience.
  • Desirable: Experience managing staff a bonus but not required.
  • Experience and knowledge of transportation capital funding, and of the Bi-partisan Infrastructure Law (BIL) in particular.
  • Experience working with transportation engineers and planners on project development. We welcome and encourage applicants with non-traditional career paths. If you don’t exactly meet the qualifications outlined here, please apply and describe in your cover letter how your own experiences equip you to excel in this position.

How to Apply
Interested candidates must submit a cover letter and resume at: